That you use RFID driver cards properly is crucial for both businesses and drivers, which can help to maximize the benefits of this technology. By adhering to guidelines and maintaining careful practices, companies can avoid potential errors or penalties, improve operational efficiency, and enhance overall fleet management.
In this article, GoTrack will outline 6 key points to consider when using RFID driver cards!
Write and provide cards for drivers
One of the first and most critical steps in the effective use of RFID driver cards is the correct registration and issuance of the cards. Transport companies need to ensure that each driver is issued a unique RFID card with accurate, valid information. This information should include the driver’s name, identification number, and other essential details that allow for proper tracking of their activities.
Before issuing the cards, company managers must carefully verify the driver’s information to avoid errors that could lead to issues down the line. Additionally, companies must keep track of the expiration date of the cards and ensure they are renewed on time. If an RFID card expires or is not properly registered, the driver may be refused access during inspections, which can negatively impact the operation and compliance of the company.
Use RFID driver cards when logging in/out
A common mistake among drivers is forgetting to swipe the RFID card. To make it easier for managers to monitor employees, drivers must swipe their RFID cards at three key moments: Before starting a journey, when taking rest breaks and at the end of the journey.
These swipes are crucial for ensuring accurate data collection regarding the driver’s working hours, driving behavior, and route tracking. Failure to swipe the card at the appropriate times can lead to a lack of data, making it difficult to track and manage the driver’s work performance. To prevent this, businesses should provide proper training to drivers on how to swipe their cards correctly, ensuring that every journey is recorded accurately and comprehensively.
Read more: Consequences when businesses overlook drivers’ working hours
Verify the signal after swiping the card
After swiping the RFID card, drivers need to check the device for confirmation that the system has successfully recorded the data. If the system fails to recognize the card or shows an error, the driver should immediately report the issue and seek assistance. This will prevent any disruptions in data collection that could affect the company’s ability to track driver activities accurately.
Neglecting to verify the data after swiping the card can lead to missing information during inspections or reporting, which may impact the quality of the work. Therefore, drivers must develop a habit of checking the system’s response after swiping to ensure smooth and uninterrupted operations.
Do not use RFID driver cards of other drivers
Each RFID driver card is assigned to a specific driver and should never be shared with another person. Sharing a card for the sake of logging information or identifying someone else undermines the integrity of the system and can have serious legal and operational consequences.
Moreover, sharing cards compromises the transparency in tracking driver activities, leading to potential issues with accountability and trust within the organization. This can also damage the company’s reputation and result in discrepancies in records.
Proper card storage
The physical condition of the RFID driver card is critical for its functionality. Cards can easily become damaged if not stored properly. Drivers should avoid actions that may cause the card to bend, get wet, or come into contact with sharp objects, as this can lead to physical damage such as scratches or breaks, rendering the card unreadable.
To ensure that the card remains in optimal working condition, drivers should regularly inspect their cards for any signs of wear and tear. If a card is damaged or no longer functions properly, it should be replaced immediately to avoid disruptions in the tracking system.
Maintain stable tracking devices
Another crucial consideration when using RFID driver cards is ensuring that the vehicle’s tracking system is functioning correctly. If the GPS or RFID card reader experiences technical issues or loses connection, the data from the driver’s card may not be recorded accurately. This can lead to gaps in tracking, which can hinder the company’s ability to monitor the vehicle’s movements and the driver’s behavior.
To prevent such issues, businesses should regularly check the condition of the vehicle’s tracking device and ensure that the RFID card reader is in good working order. Additionally, providing a stable power supply to the device is vital for preventing unexpected disruptions in data recording. Regular maintenance of these devices will help maintain seamless operations and ensure that all driver activities are monitored accurately.
