Today, many businesses use company-owned vehicles to meet the transportation needs of clients, partners, or staff members. Their main concern is how to manage these vehicles effectively to enhance operational efficiency while still minimizing associated costs.
In this article, GoTrack will share effective methods for managing company-owned vehicles for businesses!
What are company-owned vehicles?
Company-owned vehicles are used for the transportation of clients, partners, executives, and employees, serving the company’s operations without directly generating revenue. These vehicles may be used to transport employees to work, travel between branch offices, attend business trips, meetings, training sessions, seminars, etc.
Although these vehicles do not directly generate revenue, they play an important role in supporting business activities, ensuring that employees can travel conveniently and safely.
How to manage company-owned vehicles effectively
Transparent usage regulations
Company-owned vehicles are the property of the organization, not individual employees, so there must be clear and transparent regulations in place to ensure easy management and fairness in usage.
The business should clearly define: Who is authorized to use the vehicle? For what business purposes can the vehicle be used? How is the vehicle’s usage schedule allocated, or what is the process for requesting the use of a vehicle?
At the same time, these regulations should be communicated to all departments so employees can easily understand and apply them when using the company’s vehicles.
Tracking vehicle routes
Company-owned vehicles are often used by different employees. Therefore, monitoring the vehicle’s routes is crucial to ensure it is used for its intended purpose and to prevent fuel wastage. Additionally, tracking routes will help managers plan proper vehicle maintenance to ensure smooth operation and minimize breakdowns.
Monitoring fuel costs
Company-owned vehicles can consume a significant amount of fuel, which can affect the budget if businesses do not have a usage plan and effective monitoring methods in place. Therefore, a management team should be responsible for monitoring the fuel consumption of each vehicle, ensuring that vehicles operate efficiently with the appropriate amount of fuel, thus reducing costs for the business.
Managing personnel
Personnel management is also an important factor in managing company-owned vehicles. First, the driver should be carefully recruited with the required skills and experience to ensure safety and minimize potential risks. Company staff should also be well-informed about the regulations for effectively using the company’s vehicles.
G400 Plus solution for managing company-owned vehicles
Managing company-owned vehicles effectively requires businesses to have monitoring measures in place to closely track both vehicles and drivers. However, traditional management methods such as record-keeping on paper often have limitations and can lead to errors and confusion, resulting in fuel wastage and budget deficits.
To assist businesses in managing company-owned vehicles effectively, the GoTrack team has developed the G400 Plus smart GPS solution. G400 Plus is not just a simple GPS tracker; it has a range of advanced and modern features that make managing company vehicles easier and more efficient than ever.
Remote 24/7 vehicle monitoring
G400 Plus provides important data on the location and route of vehicles in real-time, allowing you to monitor remotely. It also tracks driving time, idle time, engine on/off status, etc. This data is crucial for monitoring the frequency of vehicle usage and ensuring that vehicles are used for the right purposes by the right personnel.
Protecting company assets
In addition to location monitoring, G400 Plus sends instant alerts when a vehicle moves out of a predefined safe zone, when the vehicle shakes, or if the lock is tampered with. In such cases, the driver or manager can quickly respond and take measures to prevent unauthorized access to the vehicle.
Read more: Positioning device G400 Plus
Easily monitor fuel usage
When integrated with a fuel sensor, G400 Plus becomes a comprehensive solution for monitoring fuel consumption across vehicles. This ensures transparency and minimizes fuel wastage, leading to cost savings for the business.
Automatic maintenance reminders
Instead of manually recording mileage and remembering vehicle maintenance schedules, G400 Plus automatically reminds managers when it’s time for vehicle maintenance based on pre-set intervals.
Detailed reporting and analysis
Detailed data about travel routes, vehicle movement/idle times, fuel refills/withdrawals, etc., are monitored and automatically stored in the tracking system. The company can easily access and extract this data when necessary. This enables businesses to take appropriate measures to optimize vehicle usage and reduce errors in management.
