Internal vehicles are considered an important means of transportation in the company’s operations, supporting the movement of leaders, employees as well as partners and customers. Although not directly generating revenue, the management of internal transportation still needs to be carried out consistently and effectively to optimize costs for the company, limit violations or unnecessary losses.
In the following article, GoTrack will introduce the most useful solutions to ensure that internal vehicles are always controlled and operate according to plan.
What is an internal vehicle? What is an internal company vehicle used for?
Internal vehicle is a term commonly used in businesses, agencies, and organizations to refer to means of transportation owned by companies, used for the purpose of serving internal operations. Enterprises often use many different types of internal service vehicles, typically 4-7 seat cars, 16-29 seat group cars to pick up and drop off employees, along with small trucks to transport goods.
These types of vehicles do not directly generate revenue, but also contribute to the company’s business operations, ensuring that employees, customers, partners or business assets are picked up and transported safely. In general, internal service vehicles are often used for internal activities of the enterprise such as:
Meeting the needs of intra-city travel and inter-provincial work of employees.
Assist in picking up and dropping off employees to work every day.
Supporting travel for customers and partners of the enterprise according to management requirements.
Internal asset transportation between branches, warehouses, factories, etc.
Solution for using internal vehicles effectively and according to plan
Internal service vehicles are gradually becoming a popular choice, deployed by many businesses and units. However, the operation of this type of vehicle still has many limitations if not effectively monitored, such as using vehicles for personal purposes, going on the wrong route, fuel fraud and violating regulations, etc. Therefore, businesses need to research and apply appropriate management solutions, ensuring that the internal vehicle fleet always operates effectively and according to the route plan.
Regularly train the driver team
Drivers are the prerequisite factor to ensure that vehicles always operate according to regulations and are safe throughout the journey. Therefore, right from the driver selection stage, businesses need to carefully screen and select candidates. Drivers for internal vehicles should be experienced drivers, familiar with many routes, traffic laws and suitable for the company culture.
After being selected, staff need to be thoroughly trained, from regulations on internal vehicle use, safe driving methods and the latest current legal regulations for internal vehicle drivers. Proper and sufficient training will help drivers improve their knowledge and skills, thereby increasing efficiency and quality of work.
Remote online internal vehicle monitoring
To ensure transparent and economical use of internal vehicles, remote online monitoring is a necessary solution. Instead of relying solely on manual reports from drivers or management departments, smart monitoring devices and modern management software allow administrators to instantly grasp the status and operating schedule of each vehicle.
When applying online monitoring, all operational data is recorded in detail, thereby helping businesses detect violations early, prevent the use of vehicles for personal purposes, and at the same time build a more transparent and scientific operating system.
Installing suitable GPS monitoring devices
Enterprises should invest in installing suitable GPS devices for internal vehicles to improve management efficiency. Today’s advanced technology provides monitoring devices that integrate GPS positioning and 4G LTE network, supporting managers to accurately locate vehicles, monitor routes, record parking history as well as delimit the moving area. Thanks to that, management work is improved effectively, helping vehicles always operate for the right purpose and according to the set plan.
In addition, many modern GPS devices also allow for the expansion of fuel sensor features, helping to monitor consumption status when moving, fuel consumption by hour and by distance of 100km. This is a solution to support in-depth monitoring, helping businesses minimize losses and optimize costs during operation.
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Using modern management software
Instead of manual management with books that are prone to errors, businesses can apply specialized data monitoring software to make controlling internal vehicle operations simpler and more effective.
The vehicle monitoring software system brings many benefits, ensuring that internal service vehicles are always operated according to plan:
24/7 remote vehicle monitoring: All data about the journey such as stops, routes, travel time or engine status are recorded and transmitted to the reporting system. Thanks to that, managers can closely monitor the vehicle’s daily activities, limiting the use for private purposes.
Protect assets
